Note: If you use both a learning platform and CourseCloud Legacy, the systems usually identify learners differently. This can result in one learner using multiple seat licenses.

CourseCloud Legacy is a basic tool for inviting learners to training if your organization doesn’t have a Learning Management System (LMS) or similar platform. It has limited features and works best for small groups. (For more information, see What is OpenSesame CourseCloud Legacy?)

Only courses with an active license will successfully send, and you need enough seat licenses for all the learners you’re inviting.

In this guide:

• Invite learners to multiple courses
• Invite learners to an individual course
• Invite learners to a full OpenSesame Plus subscription
• Track learner progress

Option one: Invite learners to multiple courses

The fastest way to invite learners to courses is with a List. (If you’re unfamiliar with Lists, see How to use OpenSesame Lists.)

Log in to your OpenSesame account and create a List of the courses you want to invite learners to. 

On your List, select courses to send. When at least one course is selected, a Deliver Courses button appears. Click it:

If you have multiple license types for any of the selected courses, choose which type to use.

Next, select the No LMS? delivery option. If a different option appears, expand the menu and choose No LMS? from there:

Enter one email address at a time or multiple. If you add multiple addresses, separate them with commas. Commas are required, spaces are optional.

Click the Add Learners button to queue the addresses.

When all addresses are queued and you’re ready to proceed, click Send Invitations. This immediately emails invitations to your learners.

A progress bar appears as your request processes, then a confirmation appears.

Option two: Invite learners to an individual course

Note: If the course is in a List, you can still use the preceding instructions—just select one course instead of multiple.

First, visit the course’s catalog page. When you have seat licenses for the course, a Deliver Course button appears. Click it:

If you have multiple license types for the course, choose which type to use.

Next, select the No LMS? delivery option. If a different option appears, expand the menu and choose No LMS? from there:

Enter one email address at a time or multiple. If you add multiple addresses, separate them with commas. Commas are required, spaces are optional.

Click the Add Learners button to queue the addresses.

When all addresses are queued and you’re ready to proceed, click Send Invitations. This immediately emails invitations to your learners.

A progress bar appears as your request processes, then a confirmation appears.

Option three: Invite learners to a full OpenSesame Plus subscription

If you subscribe to OpenSesame Plus and want to give your learners access to the full subscription catalog, invite them from your OpenSesame Dashboard.

Open the account menu and select Dashboard:

Confirm that your dashboard’s Delivery Preference is set to CourseCloud. If it isn’t, click the current preference and select CourseCloud from the options.

Next, click the OpenSesame Plus Manage button:

By default, the OpenSesame Plus management window opens on the Invite by name tab. Here you can invite learners one at a time.

Enter each learner’s:

• First name
• Last name
• Email address

Click the Add button. When your learners are added, click the Send Invites button. This emails them invitations to the subscription.

To add multiple learners at once, select the Paste email list tab.

Use the following format and enter one email address per line:

"Full Name" <example@example.com>

Be aware: This form doesn’t support rich text, which word processors often add automatically (such as curved or slanted “smart quotes”). 

If rich text is used, CourseCloud Legacy formats learner names incorrectly. To avoid issues, paste without formatting.

When all your learners are added, click Send Invites. This emails them invitations to OpenSesame Plus.

Track learner progress

After you send invitations, you can check on your learners' completions by selecting the Activity Report tab in your dashboard.

If you use OpenSesame Plus, select Insights from the account menu for more detailed reporting.

If you have further questions, our Support team is here to help at support@opensesame.com or via live chat and phone. Reach us at (503) 808-1268, ext. 2 (U.S.) or +44 203 744 5541 (Europe).