CourseCloud Legacy is a basic tool for inviting learners to training if your organization does not have a learning platform, such as a learning management system (LMS). CourseCloud Legacy has limited features and works best for small organizations. For more information, see What is OpenSesame CourseCloud Legacy?
Before you begin, know that:
- Only courses with an active license will successfully send. You need enough seat licenses for all the learners you invite.
- If you use a learning platform as well as CourseCloud Legacy, the two systems usually identify learners differently. This can result in one learner using multiple seat licenses.
In this guide:
- Invite learners to multiple courses
- Invite learners to an individual course
- Invite learners to a full OpenSesame Plus subscription
- Track learner progress
Invite learners to multiple courses
The fastest way to invite learners to several courses is with a List. (If you’re unfamiliar with Lists, see How to use OpenSesame Lists.)
Log in to your OpenSesame account. Either create a List of courses to invite learners to, or use one of OpenSesame’s Curated Lists.
On the List, select courses to send. When at least one course is selected, a Deliver Courses button appears. Select it.
Next, select the No LMS? delivery option. If a different option appears, open the menu and choose No LMS? from there.
Enter the learners’ email addresses. Enter one address at a time, or enter several addresses separated by commas. Spaces after commas are optional.
Select Add Learners to queue the addresses.
When all addresses are queued and you’re ready to proceed, select Send Invitations. This emails invitations to your learners.
Note: If you have multiple license types for any of the selected courses, you also choose which type to use.
A progress bar appears as your request processes, then a confirmation appears.
Invite learners to an individual course
Note: If the course is already in a List, you can follow the instructions in the previous section and select one course instead of multiple courses.
Visit the course’s catalog page. When you have seat licenses for the course, a Deliver Course button appears. Select it.
Next, select the No LMS? delivery option. If a different option appears, open the menu and choose No LMS? from there.
Enter the learners’ email addresses. Enter one address at a time, or enter several addresses separated by commas. Spaces after commas are optional.
Select Add Learners to queue the addresses.
When all addresses are queued and you’re ready to proceed, select Send Invitations. This emails invitations to your learners.
Note: If you have multiple license types for any of the selected courses, you also choose which type to use.
A progress bar appears as your request processes, then a confirmation appears.
Invite learners to a full OpenSesame Plus subscription
If you subscribe to OpenSesame Plus Complete, you can give learners access to the full subscription catalog instead of individual courses.
Invite them from your OpenSesame Dashboard. Open the account menu and select Dashboard.
Confirm that your dashboard Delivery Preference is set to CourseCloud. If it isn’t, select the current preference and choose CourseCloud from the options.
Select the OpenSesame Plus Manage button.
Invite learners individually
By default, the OpenSesame Plus subscription management window opens on the Add new learners tab. Here you can invite learners one at a time.
Enter each learner’s:
- First name
- Last name
- Email address
Select Add to queue the learners. When learners are queued and you’re ready to proceed, select Save and confirm the action. This emails invitations for the full subscription.
Invite learners in bulk
To add multiple learners at the same time, select the Paste a recipient list tab.
Enter one email address per line in the following format:
"Full Name" <example@example.com>
Important: This form doesn’t support rich text, such as curved or slanted “smart quotes,” which word processors often add automatically.
If you paste rich text, CourseCloud Legacy formats learner names incorrectly. To avoid this, paste plain text.
When at least one valid email address is entered, a save button appears. When all your learners are added, select Save and confirm the action. This emails the learners invitations to the full subscription.
Track learner progress
After learners start taking courses, you can track completions by selecting the Activity Report tab in your dashboard.
If you use OpenSesame Plus, you can select Insights from the account menu for more detailed reporting.
For help, contact OpenSesame Support at support@opensesame.com, use live chat, or call (503) 808-1268, ext. 2 (U.S.) or +44 203 744 5541 (Europe).
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