Note: CourseCloud is a limited-access content delivery platform. If you send course invitations from OpenSesame instead, see the documentation on CourseCloud Legacy.

CourseCloud’s reports offer insights in multiple areas. Each report can be filtered and downloaded.

This guide covers the following reports:

• Activity
• Completions by course
• Users
• Learning Paths
• Learning Path Courses

To access them, log in to CourseCloud and select Admin Tools, then Reports.

Next, select from the available options.

To download any report you select, open its Download table data as menu, choose a file type, then click Download.

Activity

The Activity Report is a detailed overview of all learning activities, organized by learner.

Available data

The table of results includes the following information for each learner. Scroll across to find the following columns:

• Publisher
• Course
• Course GUID: For OpenSesame courses, the identifier assigned by OpenSesame.
• First name
• Last name
• Email address
• Suspended: Whether the learner is suspended.
• Department
• Status: Not started, In progress, or Completed.
• Time started
• Time completed
• Time assigned: If they self-enrolled, this is blank.
• Certificate: If their status is Completed, a link to a PDF file of the course completion certificate.

Filter results

To filter by Department or learner, open the Filters section.

• If you select a Department, the table of results updates automatically.
• If you add a search filter, such as including suspended learners, click Apply Filter to update the results.

By default, Activity Report results are alphabetical by last name.

• To reverse the sort order, click the active column’s name.
• To sort by a different column, click the new column’s name.

Completions by Course

The Completions by Course Report shows current learner totals for each course status:

• Completed
• In progress
• Not started

The initial table of results includes the following:

• Course: A course with enrollments.
• Course Status: Active or Inactive.
• Completed, In Progress, and Not Started: The number of learners in each status.
• Course summary: An overview of those numbers.

You can filter this table by Department, Course, and Date Completed or Enrolled. You can also choose to include Suspended users or include only Active courses.

• For a detailed report, click the course's Activity Report button.
• For a timeline, click its Completion by Month button.

Available data

On a course’s detailed report, the table of results includes the following for each learner:

• Publisher
• Course
• Course GUID: For OpenSesame courses, the identifier assigned by OpenSesame.
• First name
• Last name
• Email address
• Suspended: Whether the learner is suspended.
• Department
• Status: Not started, In progress, or Completed.
• Time started
• Time completed
• Time assigned: If they self-enrolled, this is blank.
• Certificate: If their status is Completed, a link to a PDF file of the course completion certificate.

Filter results

The detailed report’s filters are similar to those in the Activity Report. To filter by Department or learner, open the Filters section.

By default, the results are alphabetical by first name.

Users

The Users Report details all active or suspended CourseCloud learners in your organization. It helps track login activity and manage accounts.

Available data

The table of results includes the following for each learner:

• First name
• Last name
• Email address
• Suspended: Whether the learner is suspended.
• Status: Not started, In progress, or Completed.
• User created: When their CourseCloud account was created.
• First access: When they first logged in.
• Last access: Their most recent login.
• Total logins
• Department
• Role
• City/town, if added.
• Country, if added.

For an overview of a learner’s course enrollments, select View User Courses.

Filter results

To filter by Department or learner, open the Filters section.

The Users Report filters are similar to those in the Activity Report, with the addition of a Never logged in option.

By default, the results are alphabetical by last name.

Learning Paths

The Learning Paths Report shows the number of learners for each status in a Learning Path:

• Completed
• In progress
• Not started

The initial table of results includes the following:

• Learning Path Name, followed by a description, if added.
• Active status
• Completed, In Progress, and Not Started: The number of learners in each status.
• Learning Path summary: An overview of those numbers.

You can filter this table by Department or Learning Path name. You can also choose to include Suspended users or include only Active paths.

• For a detailed report, click the path's Learning Path Activity button.
• For a timeline, click its Completion by Month button.

Available data

On a Learning Path's detailed report, the table of results includes the following for each learner:

• First name
• Last name
• Email address
• Suspended: Whether the learner is suspended.
• Department
• Status
  
  • Not Started: No path courses launched.
  • In Progress: At least one course launched.
  • Completed: All path courses finished.
• Progress: The percentage of Visible courses in the path the learner has completed.
• Time Started
• Time Completed
• Course list: Click to view the courses in the path and the learner’s status for each.

Filter results

The detailed report’s filters are similar to those in the Activity Report. To filter by Department or learner, open the Filters section.

Learning Path Courses

The Learning Path Courses Report lists the courses used in your paths and their totals. If you need to replace a course, here you can identify all the paths where it appears.

Available data

The table of results includes the following for each Learning Path:

• Learning Path Name
• Learning Path Description
• Learning Path Duration: Total seat time of Visible courses. 
• Active status
• Course List: The path’s courses, in order of appearance.
  • Course name: Including Group names, when available.
  • Course GUID: For OpenSesame courses, the identifier assigned by OpenSesame.
  • Course ID: The identifier assigned by CourseCloud.
  • Publisher name
  • Status: Active or Inactive.
  • Duration

For learner activity, use the Learning Paths report.

Filter results

You can filter this table by Learning Path or Course. You can also choose to include only Active paths or courses.

 

If you have further questions, our Support team is here to help at support@opensesame.com or via live chat and phone. Reach us at (503) 808-1268, ext. 2 (U.S.) or +44 203 744 5541 (Europe).