Transition to an OpenSesame integration

Note: This guide is for organizations already using OpenSesame content in their learning platform. If your organization is new to OpenSesame, see our delivery options and available integrations instead.

So you’ve downloaded OpenSesame course files, manually uploaded them to a learning platform, and then the platform released an OpenSesame integration. What happens now?

First, to use an integration, your organization must qualify for an OpenSesame Customer Success Manager (CSM) and an OpenSesame Implementation Specialist. If you are not yet in touch with an Implementation Specialist, contact your OpenSesame CSM or Account Executive.

Next, check with your learning platform contacts and confirm that your account with them is eligible for the integration. (Some platforms have their own requirements for accessing such features.) Ask your contacts if there will be a migration for accounts that have manually uploaded OpenSesame content. If so, this guide does not apply.

If your account is eligible for the integration and the platform does not have a migration plan, there are a few options moving forward:

1. Start fresh
2. Use the integration for new content
3. Continue to download and upload

Option one: Start fresh

To start fresh:

1. Set up the integration.
2. Deactivate all the existing, uploaded OpenSesame courses in your learning platform. 
3. Send the same courses to your platform via the integration.
4. Use the sent courses instead.

Sending courses ensures that metadata updates and course retirements automatically apply to your learning platform, a key feature of newer OpenSesame integrations. The deactivation prevents duplicate courses.

To ensure learners don't lose their progress:

1. Announce a date by which they should complete any in-progress courses.
2. Deactivate the uploaded courses after that date.

Reporting for both uploaded and sent courses is available in your OpenSesame Activity Report.

Option two: Use the integration for new content

If you don't want to start fresh:

1. Add the integration.
2. Use it to send only new courses.

Note: If you send the same courses that were uploaded, two versions of each course will appear in your learning platform.

Sent courses receive automatic metadata updates, and they automatically deactivate if retired. To revise the metadata or availability of uploaded courses, you would need to update those courses manually.

Any learners in progress on uploaded courses can continue those courses. If learners take both uploaded and sent courses, however, they may use more than one seat license. This is because different elearning delivery methods can identify learners and track their progress differently. To learn if this can happen with your integration, contact support@opensesame.com.

Reporting for both uploaded and sent courses is available in your OpenSesame Activity Report.

Option three: Continue to download and upload

If it’s not the right time to implement an integration, you can continue uploading content to your learning platform for as long as you want. And if you later decide to use an integration, we’re here to support you.

If you have further integration questions, contact your OpenSesame Customer Success Manager, or contact OpenSesame Support at support@opensesame.com.