Note: This guide is for organizations that have already been using OpenSesame content in their learning platform. If your organization is new to OpenSesame, please review our delivery options and available integrations instead.

So you’ve been downloading OpenSesame course files and manually uploading them to a learning platform, and the platform just released an OpenSesame integration. What happens now?

First, please check in with your learning platform contacts and confirm that your account with them is eligible for the new integration. (Some platforms have requirements for accessing such features.)

Next, ask your learning platform contacts if there will be a migration for accounts that have been manually uploading OpenSesame content. If there will be a migration, this article will not apply to your case.

If your account is eligible for the new integration and the learning platform does not have a specialized migration plan, there are a few options moving forward: start fresh, use the integration for new content, or stay the course.

Option one: Start fresh

To start fresh, you would set up the integration and then deactivate all the existing, uploaded OpenSesame courses in your learning platform. Next, you would send the same OpenSesame courses to your platform via the integration and start using those versions instead.

Sending courses ensures that all metadata updates and course retirements are automatically reflected in your learning platform, which is a key feature of newer OpenSesame integrations. The deactivation avoids duplicating courses available to learners.

To ensure learners do not lose their progress, set a date by which they should complete any in-progress courses, then deactivate the uploaded courses after that date.

Reporting for both the uploaded and sent courses would be available in your OpenSesame Activity Report.

Option two: Use the integration for new content

If you’re not ready to refresh your full catalog, you can implement the integration and use it to send only new courses.

Note: Sending the same courses that have been uploaded would cause two versions of each course to be available in your learning platform.

For sent courses, their metadata would automatically update and they would be automatically deactivated if retired. Uploaded courses do not receive metadata updates and must be manually deactivated if retired.

Any learners still in progress on uploaded courses would be able to continue those courses. If learners took both uploaded and sent courses, however, they could use more than one seat license. This is because different elearning delivery methods can identify learners and track their progress differently. (Please contact us to learn if this might happen with your integration.)

Reporting for both the uploaded and sent courses would be available in your OpenSesame Activity Report.

Option three: Stay the course

If it’s not the right time to implement an integration, you can continue to simply upload content into your learning platform as usual, for as long as you want. And if you later decide to use an integration, we’ll be here to support you.

More integration questions? Please reach out to your OpenSesame Customer Success Manager for more information, or contact OpenSesame Support at support@opensesame.com.